Student Assistant (Reception and Administration)

Do you like the idea of welcoming guests from all over the world to our international intellectual property law firm? Your main duties will involve answering and forwarding incoming calls, preparing conference rooms, general office and copying duties and, of course, welcoming clients, suppliers and visitors. You will also assist our translation department with administrative tasks, in particular with converting PDF documents into Word format for entry into the translation memory program.

You should allow 6 to 8 hours per week for this position (flexible by prior arrangement).

As a Student
You are ideally at an early stage of your studies as we are looking for a longer-term collaboration. A very good command of German and a good command of English are important, as is a proficiency with telephone systems, appointment calendars and filing systems. You should also have in-depth knowledge of MS-Word and be able to competently format documents (create headings, tables of contents, multi-level lists, etc.). 

As a Person
You are friendly and self-confident. You are also a quick learner, able to reliably complete the tasks entrusted to you following in-depth training on reception and familiarisation with the process for converting documents.